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ConstitutionArticle 1. Name The society shall be called the Canadian Society for the Study of Comics/La Sociéte canadienne pour l'étude de la bande dessinée. ================================================= Article 2. Purpose The purpose of this Society shall be to promote the study of comics in all periods and languages, and its relationships with other disciplines and cultural contexts when applicable. The official languages of the Society shall be French and English. ================================================= Article 3. Membership 3.1 The following may become members of this society: persons involved in the teaching of and research in aspects of comics or any other person subscribing to the aims and purpose of this society. Canadian as well as International members are welcome. 3.2 Membership shall be renewed annually and shall follow upon receipt of a properly completed application and payment of annual dues. The membership are those members who have paid their fees to the Society for the current year. 3.3 Members shall be eligible to vote at the Annual General Meeting. If a paid-up member attending the conference cannot attend the meeting, he/she may authorize a proxy vote. Authorization of the substitution and the name of the representative must be confirmed by consultation with a member of the Executive Committee. ========================================= Article 4. Governance Article 4.1. Executive Committee 4.1.1. There shall be an Executive Committee of the Society which shall, subject to the plenary power of the general meeting of members, manage the affairs of the Society between meetings of members. 4.1.2 The membership of the Executive Committee shall consist of the President, the Vice-President of Communications, the Vice- President of Languages and the Secretary-Treasurer. 4.1.2.1. The President shall serve for a term of two years and shall normally assume office by virtue of having served a two- year term as Secretary-Treasurer. The President shall preside at all meetings of the society, and represent its interests in the academic community. In consultation with the Executive Committee and the Advisory Board, the President shall arrange the program for the annual conference and meeting of members. In consultation with the Secretary-Treasurer, the President shall determine the agenda for the Annual General Meeting. 4.1.2.2. The Vice-President of Communications shall be elected at the Annual General Meeting for a term of two years. The Vice- President of Communications shall undertake initiatives to publicize the society and to recruit new members, and shall send such materials as a poster, brochure, and call for papers to people who may be interested in the affairs of the society. The Vice-President of Communications shall know how to create and manage a web site. 4.1.2.3. The Vice-President of Languages shall be elected at the Annual General Meeting for a term of two years. The Vice- President of Languages shall perform the functions of the President in the absence or incapacity of that officer. He/she, as needed, shall make information and documents pertaining to the Society available in both French and English. The Vice-President shall be bilingual. 4.1.2.4. The Secretary-Treasurer shall be elected at the Annual General Meeting for a four-year term, which shall begin with a two-year term as Secretary-Treasurer. Upon completion of the term, the Secretary-Treasurer will normally assume the functions of the President. He/she shall manage the finances of the society, keep the books and membership lists, and record the minutes of meetings for the Executive Committee and the members. He/she shall present a financial statement at the Annual General Meeting. 4.1.2.4. ELECTIONS SHOULD BE HELD ON EVEN YEARS, WHEN POSSIBLE. Article 4.2. Advisory and Nomination Committees (Membership) 4.2.1 The Advisory Committee shall consist of five persons, two of whom shall be elected for a two-year term at the Annual General Meeting, and two of whom shall be completing their two year term. The fifth person shall be a graduate student elected at the Annual General Meeting for a one-year term. These members should represent as equitably as possible the various fields contributing to the study of comics and at least one member shall be francophone or bilingual. This committee shall assist the President in determining the program for the annual conference by vetting the proposals of those wishing to present papers at the conference. 4.2.2. The Nomination Committee shall consist normally of the Executive Committee. Article 4.3. Nomination Procedure 4.3.1. The Nominating Committee shall solicit suggestions from the membership for nominees to the positions of Secretary- Treasurer, of Vice-President, and to membership on the Advisory Committee. The President of the society OR HIS/HER DESIGNATE shall serve as the chair of all meetings of the nominating committee. The committee will secure the agreement to stand of all nominated candidates and shall prepare a report for presentation to the AGM. 4.3.2. Nominations from the floor of the AGM shall be considered constitutional if the nominee is present and agrees to stand or has made known that he/she would agree to stand. ================================================= Article 5. Committees and Appointments 5.1 The Executive Committee and any general meeting of members are each empowered to establish from time to time such committees as may be deemed advisable and to appoint the membership thereof. 5.2 Local Liaison Representatives for future conferences will be decided at the Annual General Meetings. They have the responsibility of participating in the organization meetings of the Congress of the Canadian Federation of Social Sciences and Humanities for the following year. Normally, the local representative is nominated for a term of one year. Ideally these positions would be arranged for the following three years. The President will ask for volunteers for this duty, preferably residents of the city/cities chosen for the next conference(s), from the members present at the Annual General Meeting. If more than one person volunteers, one will be chosen by consensus at the meeting. If no local resident for the year immediately following is present, the President will research the general membership list for a representative or will consult the Congress Administrative Officer and Registrar and will, in consultation with the Executive, appoint a suitable substitute. Should neither of these measures succeed in securing a Local Liaison Representative, the President will assume that duty. ================================================= Article 6. Meetings of Members 6.1. There normally shall be an annual conference. 6.2. The date and the place of the conference will be decided at the Annual General Meeting. 6.3. The general meeting, usually to take place concurrently with the annual conference of the society, shall be held once a year. A general meeting may also be called by a decision of the Executive Committee, or upon the request of at least 25% of the membership, but no meeting may be held unless all the members receive at least six weeks' notice. 6.4. The agenda for meetings of members shall be distributed to the membership by electronic mail at least l4 days prior to the meeting. 6.5. A quorum for meetings of members shall be 25% OF THE MEMBERSHIP. 6.6. Minutes shall be kept of all general meetings. ================================================= Article 7. Amendment of the Constitution The constitution may be amended by two-thirds of the members present and voting at the Annual General Meeting. The minimum six weeks written notice shall apply and members will be given six weeks to submit responses before the vote at the meeting. ================================================= Article 8. Virtual Voting of Members 8.1. When deemed appropriate by the Executive Committee, members may be requested to vote on matters important to the Society at times other than the Annual General Meeting. 8.2. Matters to be voted on may include amendment to the Constitution. 8.3. The quorum for virtual voting is established at half the membership plus one. This supercedes the requirements of two- thirds of the members in Article 7. The membership are those members who have paid their fees to the Society for the current year. 8.4. The President shall act as the compiler of votes.
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